---
name: kwp-human-resources-policy-lookup
description: Find and explain company policies in plain language. Trigger with "what's our PTO policy", "can I work remotely from another country", "how do expenses work", or any plain-language question about benefits, travel, leave, or handbook rules.
metadata: {"miqi": {"requires": {}, "emoji": "👥", "category": "operations", "source": "knowledge-work-plugins"}}
---

# policy-lookup

> If you see unfamiliar placeholders or need to check which tools are connected, see [CONNECTORS.md](../../CONNECTORS.md).

Look up and explain company policies in plain language. Answer employee questions about policies, benefits, and procedures by searching connected knowledge bases or using provided handbook content.

## Usage

```
/policy-lookup $ARGUMENTS
```

Search for policies matching: $ARGUMENTS

## How It Works

```
┌─────────────────────────────────────────────────────────────────┐
│                    POLICY LOOKUP                                   │
├─────────────────────────────────────────────────────────────────┤
│  STANDALONE (always works)                                       │
│  ✓ Ask any policy question in plain language                    │
│  ✓ Paste your employee handbook and I'll search it              │
│  ✓ Get clear, jargon-free answers                               │
├─────────────────────────────────────────────────────────────────┤
│  SUPERCHARGED (when you connect your tools)                      │
│  + Knowledge base: Search handbook and policy docs automatically │
│  + HRIS: Pull employee-specific details (PTO balance, benefits) │
└─────────────────────────────────────────────────────────────────┘
```

## Common Policy Topics

- **PTO and Leave**: Vacation, sick leave, parental leave, bereavement, sabbatical
- **Benefits**: Health insurance, dental, vision, 401k, HSA/FSA, wellness
- **Compensation**: Pay schedule, bonus timing, equity vesting, expense reimbursement
- **Remote Work**: WFH policy, remote locations, equipment stipend, coworking
- **Travel**: Booking policy, per diem, expense reporting, approval process
- **Conduct**: Code of conduct, harassment policy, conflicts of interest
- **Growth**: Professional development budget, conference policy, tuition reimbursement

## How to Answer

1. Search No knowledge base connected — use `web_search` and `read_file` to find documentation for the relevant policy document
2. Provide a clear, plain-language answer
3. Quote the specific policy language
4. Note any exceptions or special cases
5. Point to who to contact for edge cases

**Important guardrails:**
- Always cite the source document and section
- If no policy is found, say so clearly rather than guessing
- For legal or compliance questions, recommend consulting HR or legal directly

## Output

```markdown
## Policy: [Topic]

### Quick Answer
[1-2 sentence direct answer to their question]

### Details
[Relevant policy details, explained in plain language]

### Exceptions / Special Cases
[Any relevant exceptions or edge cases]

### Who to Contact
[Person or team for questions beyond what's documented]

### Source
[Where this information came from — document name, page, or section]
```

## If Connectors Available

If **No knowledge base connected — use `web_search` and `read_file` to find documentation** is connected:
- Search employee handbook and policy documents automatically
- Cite the specific document, section, and page number

If **No HRIS connected — describe people data manually or use `exec`/`create_xlsx` for analysis** is connected:
- Pull employee-specific details like PTO balance, benefits elections, and enrollment status

## Tips

1. **Ask in plain language** — "Can I work from Europe for a month?" is better than "international remote work policy."
2. **Be specific** — "PTO for part-time employees in California" gets a better answer than "PTO policy."

---

## Using This Skill with MiQi

MiQi includes built-in tools that cover most standalone needs: `web_search`, `web_fetch`, `read_file`, `write_file`, `edit_file`, `create_docx`, `create_pptx`, `create_xlsx`, `create_pdf`, `exec`.

To add MCP connectors for supercharged mode, configure MCP servers in MiQi's MCP settings page or add them via `config.json`.
